Job Details

Office Manager
Job Category: Administration
Requisition Number: OFFIC003725
- Full-Time
-Locations VOCE Hotel and Residences
1705 Hayes St.
Nashville, TN 37203, USA

Job Duties & Responsibilities:

- Compose and/or edit letters, memos, reports, procedures, etc. as required.
- Prepare and process day-to-day administrative items (i.e. Expense Reports, Timesheets, Personnel Action Reports, etc.) per Supervisor's authorization.
- Maintain Supervisor's calendar; schedule/confirm meeting dates, arrange travel, hotel, car reservations, etc.
- Review, code and process invoices for payment through Invoice Router.
- Work and follow-up with subcontractors/vendors to ensure paperwork submitted is completed timely and in good order. These include but are not limited to: contracts, insurance certificates, lien releases, change orders, and application for payments.
- Open and prioritize in-coming mail; distribute and/or process those items not requiring supervisor's approval.
- Organize, file, copy, scan and maintain project documents, personnel files, records and correspondence in paper and/or electronic files.
- Greet and direct visitors to the project.
- Order, maintain and issue office supplies.
- Prepare closeout document binders.
- Perform additional responsibilities as directed by Supervisor(s).

Job Requirements:

- Requires good written and verbal communication skills.
- Must be able to work with all levels of construction workers as well as on-site subcontractors and management personnel.
- Efficient computer skills; experience with Excel is a must.
- Experience with certified payroll a plus.

Qualifications
Skills

Behaviors

Preferred
Detail Oriented:
Capable of carrying out a given task with all details necessary to get the task done well

Dedicated:
Devoted to a task or purpose with loyalty or integrity


Motivations

Preferred
Growth Opportunities:
Inspired to perform well by the chance to take on more responsibility

Ability to Make an Impact:
Inspired to perform well by the ability to contribute to the success of a project or the organization


Education

Preferred

High School or better.
Experience


Licenses & Certifications

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.