Field Office Assistant
Job Code:2024-NC-008
Location:Raleigh, NC

The desire to pursue a career in construction may have been planted in your heart early, passed down from generations or seeded by an early fascination with the building process. There may have been the realization that construction aligns with your skills and interests. Or maybe it happened later, when you saw an opportunity to take your career in a new direction.

You want to be part of a team that shares this passion and sense of purpose—a team that works collaboratively, respecting and listening to each other and treating each other like family. You want opportunities to grow, and you care about work-life balance. You want to know that the company you work for is ethical and responsible.

We know you can work for any company, but if you want a career with a company that’s been named a Best Place to Work, is Building With Purpose , cares about others, and allows you to be true to yourself, your calling, your passion and your values—come build something great with us. Be a True Builder .

Robins & Morton is looking for a Field Office Assistant to contribute excellent organization and coordination skills to our project teams.

If you’re motivated to collaborate with our project and office teams to provide a smooth and accurate flow of daily activities, then we’re interested in you!

We’re looking for a self-motivated, detail-oriented and collaborative candidate to assist the Project Superintendent and Project Manager with facilitating a coordinating their responsibilities.

YOUR DAY-TO-DAY: (Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.)
Schedule / plan/ coordinate business meetings.
Type correspondence, purchase orders, owner change orders, reports, etc.
Create Expense Reports.

Maintain and balance checkbook for petty cash account.

Assist with processing pay applications, invoices and purchase orders.
Setup weekly reminders on calendars for repetitive items (Pay Applications due, OAC Meetings, Safety Lunches, etc)

Assist in receiving and preparing subcontractor Applications for Payment.
Assist with processing pay applications and field purchase orders.
Assist in preparation of project closeout documents.
Gather all PSRs for projects under Sr. PM and prepare for review by Sr. PM Monthly.
Assist in tracking and expediting: Submittals, RFI’s, Materials, RFP’s, RPC’s Subcontracts, PO’s, CO’s Insurance and Bonds.
Prepare owner billing for Superintendent and Project Manager’s approval.
Handle telephone calls from Clients and Vendors.
Assist subcontractors and vendors with Textura process and keep required Textura Documents up to date.
Process all time cards for job site, making sure they are properly coded and to Payroll in a timely manner.
Assist in maintaining: Purchase Order Log, Material Status Log, Submittal Status Log, RFI Log, Change Order Log, Proposed Change Order Log.

WHAT YOU BRING TO THE TEAM: (Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.)
Associates Degree in business is preferred. High School diploma (or equivalent) is required.
A minimum of one (1) year experience in an administrative assistant or secretarial role required. Previous administrative experience with a construction, architect, or engineering firm preferred.
Ability to speak and read English required.
Ability to also speak and read Spanish preferred.
Ability to comprehend documents such as safety rules, operating manuals and Policy & Procedure manuals required.

Excellent computer skills required. Proficiency in Microsoft Word, Outlook and Excel programs is required. Proficiency in Microsoft Access and PowerPoint preferred.

Robins & Morton is a privately held construction firm based in Birmingham, Alabama, with offices in Charlotte, Dallas, Huntsville, Miami, Nashville, Orlando, San Antonio, Tampa and Raleigh-Durham. The firm specializes in the construction of healthcare, hospitality, higher education, entertainment, sports and government buildings. Since 1946, the firm has built a reputation as a trusted advisor to clients nationwide by cultivating a high-performing team that values integrity, safety, and innovative thinking. Robins & Morton is consistently ranked as one of the top 100 contractors in the United States, and one of the top 15 in the Southeast.